Legacy Tip #3: Have a good system for managing photos, make sure you back up!

Previously, I wrote about my own challenge with photos and how sorting through and archiving them was difficult. One of the main lessons I learnt through painful experience was that it was important to give some thought upfront to a filing system and not make it up as you go along!

Mara Morrison, Co-Owner with The Filing Fairies, a company that works with clients to organise their photo memories says that people often are overwhelmed and don’t know where to start when it comes to managing and archiving photos. This could be because of the multiple boxes of old prints, slides or negatives lying around or the sheer number of devices and images they need to gather together and work through.

Here are 5 top tips from The Filing Fairies to think about when managing photos to make sure that you hold onto important memories.

  1. Check your camera settings: having the correct date on your images will save you time and energy in the future when organising.
  2. Delete the dodgy ones straight away: resist the urge to keep all your images and be conscious that a bad photo is just digital clutter.
  3. Have a place for everything so everything can be in its place: whatever filing system you use, be consistent and make sure everyone knows and uses it.
  4. BACK UP! Wherever, however – just do it!
  5. Make it a habit: just like your lawns, your photos deserve your efforts with maintenance. If you stay on top of it you can keep organised in just 30 minutes a month – promise!

Related reading: Sorting out photos requires a good system.” Tips to get it right from the get-go.

Away For A Bit on ABC7.30 – What happens to your online accounts after you die?

Watch this ABC report which explores the digital afterlife, offering an initial look at emotional, practical and legal aspects to consider when managing an online estate.

abc_730_online_accounts_when_you_die“…it’s very important to be considering things like digital wills, which might be an extension of what you’re doing already if you’re managing your estate and speaking to a legal advisor. It also means that the next of kin and your friends and family, who might be in a state of shock, have some sense of what you might want done with that information.” Emily Baxter from Away For A Bit

Who owns your digital history in a future far, far away?

digital_data_digital_afterlife_digital_historyI’ve been speaking with a variety of researchers on the legal aspects around our digital accounts and what happens to them after we die. Often the discussion focuses on who is entitled to access a deceased person’s online account data – such as email, photos or documents – and the consensus is that it’s complicated.

Some platforms such as Google have started to allow users to nominate next of kin, family or friends to receive their personal information once their account becomes inactive. With the Uniform Fiduciary Access to Digital Assets Act approved in the US (July 2014), we may see a system where a personal representative of a deceased person’s estate has as much right to manage the digital assets of the deceased in the same way they would their tangible assets. Currently ownership of digital assets often remain with online services such as Facebook and Yahoo unless contested through the legal system by a next of kin.

While laws are catching up with digital and social technologies, Damian McCallig, a PhD candidate from the School of Law at National University of Ireland in Galway is curious to know what will happen to our data a generation or more after we die.

As he points out, current copyright laws in countries like the UK and Australia allow someone’s personal information to become available in the public domain several years after that individual has died. Records around births, deaths and marriages are accessible by researchers or family members interested in their genealogy or a previous generation’s history. Unpublished works such as diaries or letters can be published without the permission of their estate, as long as a certain period of time has passed since the author died. In the UK, this is seventy years, although there are specific exemptions.

“Currently a lot of today’s information that is relevant for the researchers and historians of the future is behind walls and owned by companies,” says McCallig. “For instance, Barack Obama has a Twitter account which will hold public tweets but also private messages which are gated. This information will be relevant from a historical and research point of view. Previously these kinds of notes would have become available after a set period of time. What copyright laws apply to this digital data managed by private organisations?”

McCallig believes that Facebook would have been alerted to the opportunity around its memorialised accounts (what is Facebook memorialisation?) when a father campaigned for a ‘look back’ video to be made for his son who died in 2012, attracting widespread support. He wonders if Facebook is assessing the commercial potential for its deceased accounts in the long term. Facebook’s main revenue stream comes from advertising, based on driving eyeballs to ad creative and sponsored posts. Memorialised Facebook accounts offer no value to marketers or monetisation options for the company in its current model.

While he’s not certain on how Facebook would commercialise these accounts, likely scenarios could include charging researchers, educational institutions, public information bodies and even individuals for access to archival information.

“Facebook is able to provide insights on how communities reacted to news and events within specific contexts or a particular point in time. It can detail emotional responses as well as online behaviour across timelines and networks,” says McCallig. “That’s of tremendous value to future historians.”

If this is the case, should these historical insights and archives be available freely to the public or remain in the hands of commercial companies? And if Facebook fails to survive, should there be a contingency plan to protect and share our histories with future generations?

What do you think?

Read more about Damian McCallig’s perspectives on Digital Remains or connect with him on Twitter.